How to set up MS Outlook

Adding an Email Account

Go to Tools -> Email Accounts.
Select Add a new email account and click on Next.
Select IMAP and click on Next.
Enter the information into the form as follows:
- Your Name - As you would like it to be seen by the recipient of the email.
- Email Address - Your email address. Be careful. Any typos will mean replies to your emails may go astray.
- Username & password - You should have been told this by us.
- Incoming Server Name & Outgoing Server Name - The name we have given your server.
Click on More Settings and then on the Outgoing Server tab.
Tick My outgoing server requires authentication, and select Use the same settings as my incoming mail server.
Click OK and then Next, and then Finish.

As Outlook 2003 and previous do not have support for assigning a Sent Items folder at the mail account level, we must emulate it via a message rule;

First make sure there is a Sent Items folder in your IMAP mailbox.
- If you have not subscribed to the Sent folder yet use Tools-> IMAP folders.
Open the rules dialog by clicking on Tools -> Rules and Alerts.
If you see a drop down list at the top, make sure it is set to the Inbox of the IMAP account.
Click the New button to start with a new rule.
Select Start from a blank rule
Select Check messages after sending.
Click Next.
Select the option: through the specified account
Click on specified at the bottom of your screen and select your IMAP account.
Click Next.
Select the option move a copy to the specified folder
Click on specified at the bottom of your screen and select your Sent folder your the IMAP account.
Click OK when you get the warning about the folder not supporting Unicode (IMAP accounts in Outlook 2003 doesn’t have support for Unicode).
Finish.

Go to Tools -> Email Accounts.
On the E-mail tab, click New.
Select Manually configure server settings or additional server types and click Next.
Select Internet E-mail and click Next.
Enter the information into the form as follows:
- Your Name - As you would like it to be seen by the recipient of the email.
- Email Address - Your email address. Be careful. Any typos will mean replies to your emails may go astray.
- Username & password - You should have been told this by us.
- Account Type - Select IMAP.
- Incoming Server Name & Outgoing Server Name - The name we have given your server.
Click on More Settings and then on the Outgoing Server tab.
Tick My outgoing server requires authentication, and select Use the same settings as my incoming mail server.
Click OK and then Next, and then Finish.

Open your IMAP account settings via Tools -> Account Settings and double click on the IMAP account.
Click on More Settings.
Select the Sent Items tab.
Enable the option “Save sent items in the following folder on the server”.
Select the Sent folder.

Go to File -> Info and click on Add Account
Select Manually configure server settings or additional server types and click Next.
Select Internet E-mail and click Next.
Enter the information into the form as follows:
- Your Name - As you would like it to be seen by the recipient of the email.
- Email Address - Your email address. Be careful. Any typos will mean replies to your emails may go astray.
- Username & password - You should have been told this by us.
- Account Type - Select IMAP.
- Incoming Server Name & Outgoing Server Name - The name we have given your server.
Click on More Settings and then on the Outgoing Server tab.
Tick My outgoing server requires authentication, and select Use the same settings as my incoming mail server.
Click OK and then Next, and then Finish.

Once the account is set up, right-click the top level folder, select IMAP Folders, click query, and then subscribe to any additional folders (Sent, Trash, Drafts, etc).
Go to File -> Account Settings -> Account Settings, select the account you just created, and click on change. Select in turn Sent Items and Deleted Items, and make sure the are pointing to the correct folders.