Data Protection: Difference between revisions

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*If you are using one of our Forget About IT servers to store your office files, you can use the following text in your privacy policy:
*If you are using one of our Forget About IT servers to store your office files, you can use the following text in your privacy policy:
Our files are kept on a UK based server, and the backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted.
<pre>Our files are kept on a UK based server, and the backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted. All users have their own login accounts, and all data is segregated into different areas with access permissions.</pre>


*If you are using one of our Forget About IT servers to send and receive emails, you can use the following text in your privacy policy:
*If you are using one of our Forget About IT servers to send and receive emails, you can use the following text in your privacy policy:
Our email system is UK based, and the backups are kept in a private cloud also based in the UK. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. The stored emails never leave the control of our IT solution provider and never leaves UK jurisdiction. The servers employ opportunistic encryption when communicating with other servers outside of our control, and enforced encryption can be requested.
<pre>Our email system is UK based, and the backups are kept in a private cloud also based in the UK. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. The stored emails never leave the control of our IT solution provider and never leaves UK jurisdiction. The servers employ opportunistic encryption when communicating with other servers outside of our control, and enforced encryption can be requested.</pre>


*If you are using one of our Forget About IT servers for your website, you can use the following text in your privacy policy:
*If you are using one of our Forget About IT servers for your website, you can use the following text in your privacy policy:
Our website is located on a UK based server. The backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted. The servers record IP addresses but not unique identities and are only used for troubleshooting, and never shared with third parties.
<pre>Our website is located on a UK based server. The backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted. The servers record IP addresses but not unique identities and are only used for troubleshooting, and never shared with third parties.</pre>


*You may also want to add the following phrases to your policy, assuming they apply:
*You may also want to add some of the following phrases to your policy, assuming they apply:
<pre>Our website utilises session cookies. These are temporary cookies that remain in the cookie file of your browser until you have left the site. This information is not stored after you have left our site.</pre>
Our website utilise cookies to
<pre>Our website uses Google Analytics, a service provided by Google Inc, which sets cookies in order to evaluate the way our website is used by our customers. We cannot control how Google uses this information but they provide an opt-out system.</pre>
<pre>The data on our server is encrypted to protect it in the event of it being stolen. (Please ask us if your server is encrypted. It is an on-request no-cost services but like all magic, comes with a BUT).</pre>
<pre>We do not share your data with any third parties.</pre>
<pre>We are registered with the information Commissioners Office (which you should be, if you hold any personal data).</pre>
<pre>We do not use your data for any mass marketing.</pre>
<pre>We do not hold any personal sensitive data</pre>

[[Category:KB]]

Latest revision as of 17:55, 21 May 2018

  • If you are using one of our Forget About IT servers to store your office files, you can use the following text in your privacy policy:
Our files are kept on a UK based server, and the backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted. All users have their own login accounts, and all data is segregated into different areas with access permissions.
  • If you are using one of our Forget About IT servers to send and receive emails, you can use the following text in your privacy policy:
Our email system is UK based, and the backups are kept in a private cloud also based in the UK. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. The stored emails never leave the control of our IT solution provider and never leaves UK jurisdiction. The servers employ opportunistic encryption when communicating with other servers outside of our control, and enforced encryption can be requested.
  • If you are using one of our Forget About IT servers for your website, you can use the following text in your privacy policy:
Our website is located on a UK based server. The backups are kept in a private cloud also based in the UK. At no point does the data ever leave the control of our IT solution provider. It also never leaves UK jurisdiction. The servers are protected by multiple layers of security and feature active anti-compromise technology such as automatic banning of attacking IP addresses. Remote access to the data is restricted and encrypted. The servers record IP addresses but not unique identities and are only used for troubleshooting, and never shared with third parties.
  • You may also want to add some of the following phrases to your policy, assuming they apply:
Our website utilises session cookies. These are temporary cookies that remain in the cookie file of your browser until you have left the site. This information is not stored after you have left our site.
Our website uses Google Analytics, a service provided by Google Inc, which sets cookies in order to evaluate the way our website is used by our customers. We cannot control how Google uses this information but they provide an opt-out system.
The data on our server is encrypted to protect it in the event of it being stolen. (Please ask us if your server is encrypted. It is an on-request no-cost services but like all magic, comes with a BUT).
We do not share your data with any third parties.
We are registered with the information Commissioners Office (which you should be, if you hold any personal data).
We do not use your data for any mass marketing.
We do not hold any personal sensitive data
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